International Travel Policy and Restrictions List

International Travel Policy and Restrictions List

 

The university is strongly committed to helping all its personnel and students be as safe as possible while traveling abroad. Although no single plan will address all security contingencies, the university recognizes the importance of establishing travel policies that consider: principles of prudence and essentiality; geographic areas of concern where there is a strong probability that travelers could face security problems; student travel registration; and guiding principles and proposals for new education abroad programs.

 

1. Principles of Prudence and Essentiality

We continue to ask you to carefully evaluate and make wise decisions related to college, department, and unit travel using the principles of prudence and essentiality. Faculty, administrative, and staff travel should be critical to unit, department, or college business. If faculty are involved, the travel should be essential to a professors rank and status progress. Activity that could be done via telephone or other electronic communication can replace some travel. If travel is essential, it should be done by the fewest number of people as possible. Faculty requests to be tour group leaders should follow the tour policy in the electronic handbook.

 

2. BYU International Travel Restrictions List

This list shows countries where there are high-security-threat levels that may compromise the personal security of BYU travelers, increase liability, and threaten future opportunities for the university. BYU students, faculty, staff, and administrators will need travel approval from the International Vice President to travel to these countries prior to making any promises, travel arrangements or academic plans.

Students are prohibited from travel to some countries on the list. No exceptions will be granted for graduate or undergraduate students for BYU-sponsored travel to countries that are completely restricted. This applies to all students who are university-funded and/or academically supported by departments and programs, including, but not limited to, groups, individual interns, field studies, ORCA, direct enrollment, conference presenters, research assistants, Honors students, thesis/dissertation researchers, etc. Students seeking exceptions must come to International Study Programs, 101 HRCB. For more information, contact ISP at (801) 422-3686, (801) 422-6192, or inquire at 101 HRCB.

Departmental invitations to individuals from countries that the U.S. Department of State lists as Sponsors of Terrorism should be cleared by the International Vice President before invitations are sent. These countries are Cuba, Iran, Sudan, and Syria. Agreements or contracts that include provision of funds and goods (especially technology or computer equipment) are subject to U.S. Department of Commerce regulations and should be reviewed by the International Vice President before being initiated.

This restrictions list is compiled and updated by the David M. Kennedy Center for International Studies. Information on security, safety, and health is gathered from a variety of key government, non-government, academic, and in-country sources. The university also maintains close contact with and obtains information from the Church of Jesus Christ of Latter-day Saints as they evaluate mission priorities and travel security for their personnel worldwide.

All countries that are on the International Travel Restrictions list are found on the next tab titled "Travel Restrictions List."

 

3. Faculty Travel Exception Process

Faculty should begin the process of requesting a travel exception prior to applying for conference presentations or making other commitments in a restricted country.

A request for a travel exception is made to the International Vice President and should include the following information:

  • The location of travel (include all cities and areas of the country to be visited).
  • The purpose of travel (what type of research activities, type of conference, host institutions or colleagues, additional travel, etc.)
  • The dates of travel.
  • Hosts in country (agencies, individuals, universities, non-government organizations, etc.)
  • In-country modes of transportation, including what type, departure location, destination, and with whom.
  • In-country lodging (name of hotel, guest house, location, etc.)
  • Previous in-country and language experience.
  • Endorsement by the Department Chair and Dean (the endorsement should address why the travel is essential/critical to the faculty member’s assignment, an assessment of the quality of the conference or collaboration, an assessment of the research colleagues).

 

Travel exceptions for faculty may be submitted to the International Vice President by clicking on the link below:

BYU Employee Travel Exception Form

A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | Y | Z
Afghanistan *
Albania
Algeria *
American Samoa
Angola
Armenia
Azerbaijan

Prior to submitting a travel exception request, ensure that you have read and understand BYU's International Travel Policy. A request for a BYU Employee travel exception is made to the International Vice President and should include the following information:

Please have your department chair and dean send a separate email endorsement of your travel to the International Vice President. The endorsement should address why the travel is essential/critical to your assignment. The Chair and Dean should also include their assessment of the quality of the conference or collaboration, and assessment of any research colleagues.
Include all cities and areas of the country to be visited. If you are a faculty member who is submitting a request to return to a previous area for continuing research, you will need to submit a new proposal for a travel exception. In addition, please include the scholarly products that came from your previous visit.
Please breakdown the travel dates if traveling to more than one location.
Describe what type of research activities, type of conference, host institutions or colleagues, additional travel, etc.
List the hosts (agencies, individuals, universities, non-government organizations, etc.)
Name of hotel, guest house, location(s), etc.
Include what type, from where to where and with whom.
Please list any previous travel and language expertise in the travel destination(s).
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