International Travel Policy and Restrictions List
International Travel Policy and Restrictions List
The university is strongly committed to helping all its personnel and students be as safe as possible while traveling abroad. Although no single plan will address all security contingencies, the university recognizes the importance of establishing travel policies that consider: principles of prudence and essentiality; geographic areas of concern where there is a strong probability that travelers could face security problems; student travel registration; and guiding principles and proposals for new education abroad programs.
1. Principles of Prudence and Essentiality
We continue to ask you to carefully evaluate and make wise decisions related to college, department, and unit travel using the principles of prudence and essentiality. Faculty, administrative, and staff travel should be critical to unit, department, or college business. If faculty are involved, the travel should be essential to a professors rank and status progress. Activity that could be done via telephone or other electronic communication can replace some travel. If travel is essential, it should be done by the fewest number of people as possible. Faculty requests to be tour group leaders should follow the tour policy in the electronic handbook.
2. BYU International Travel Restrictions List
The BYU Travel Restrictions list shows countries where there are high-security-threat levels that may compromise the personal security of BYU travelers, increase liability, and threaten future opportunities for the university. BYU students, faculty, staff, and administrators will need travel approval from the International Vice President to travel to any of these countries prior to making any promises, travel arrangements or academic plans. Student security petition forms can be picked up in the ISP office, 101 HRCB.
Some countries on the Travel Restrictions List are completely restricted for student travel. These countries have a red asterisk next to them. No exceptions will be granted for graduate or undergraduate students for BYU-sponsored travel to countries that are completely restricted. This applies to all students who are university-funded and/or academically supported by departments and programs, including, but not limited to, groups, individual interns, field studies, ORCA, direct enrollment, conference presenters, research assistants, Honors students, thesis/dissertation researchers, etc.
Departmental invitations to individuals from countries that the U.S. Department of State lists as Sponsors of Terrorism should be cleared by the International Vice President before invitations are sent. These countries are Cuba, Iran, Sudan, and Syria. Agreements or contracts that include provision of funds and goods (especially technology or computer equipment) are subject to U.S. Department of Commerce regulations and should be reviewed by the International Vice President before being initiated.
This restrictions list is compiled and updated by the Office of the International Vice President. Information on security, safety, and health is gathered from a variety of key government, non-government, academic, and in-country sources. The university also maintains close contact with and obtains information from the Church of Jesus Christ of Latter-day Saints as they evaluate mission priorities and travel security for their personnel worldwide.
All countries that are on the International Travel Restrictions list are found on the next tab titled "Travel Restrictions List."
3. Faculty Travel Exception Process
Faculty should begin the process of requesting a travel exception prior to applying for conference presentations or making other commitments in a restricted country.
A request for a travel exception is made to the International Vice President and should include the following information:
- The location of travel (include all cities and areas of the country to be visited).
- The purpose of travel (what type of research activities, type of conference, host institutions or colleagues, additional travel, etc.)
- The dates of travel.
- Hosts in country (agencies, individuals, universities, non-government organizations, etc.)
- In-country modes of transportation including: what type, departure location, destination, and with whom.
- In-country lodging (name of hotel, guest house, location, etc.)
- Previous in-country and language experience.
- Endorsement by the Department Chair and Dean (the endorsement should address why the travel is essential/critical to the faculty member’s assignment, an assessment of the quality of the conference or collaboration, an assessment of the research colleagues).
Travel exceptions for faculty may be submitted to the International Vice President by clicking on the link below:
Prior to submitting a travel exception request, ensure that you have read and understand BYU's International Travel Policy. A request for a BYU Employee travel exception is made to the International Vice President and should include the following information: